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ANGLICAN PARISH OF THE BAROSSA – PARISH COUNCIL MEETING
THURSDAY 23rd JANUARY 2025 AT ST. AIDAN’S, TANUNDA
JBG Architects Presentation: The meeting commenced at JBG Architect’s offices for a briefing on the St Aidan’s Project.
It was agreed that JBG Architects proceed with the process of presenting the plans to the Barossa Council with a view to obtaining approval to proceed to construction drawings.
It was also agreed that JBG Architects would provide a video of the walk through the proposed project for presentation to the Vestry Meeting.
WELCOME: The Reverend Steven de Kleer opened the meeting with prayer at recommencement in St Aidan’s Church.
PRIEST’S REPORT: The acceptance of the report was agreed.
BUSINESS ARISING FROM MEETING – 4TH DECEMBER, 2024
Organ Scholarship: This matter is under consideration and R. Pennington will report the progress as it occurs.
Asset Review: Draft terms of reference for the Parish Asset Review were discussed and Peter Burke or the Reverend Helen Phillips were suggested as possible consultants to carry out the Review.
Proposed Asset Review Project Terms of Reference
The Parish Council wishes to develop a framework for the future sustainability of its assets based on the following:
Assessment of the St Aidan’s centre proposal with a view to the Parish’s sustainability,
Develop criteria for a priority property model for Parish churches and halls.
Accompany the model with an asset management plan that prioritises maintenance of the property model.
Identify contemporary worship features that enhances worship in the priority churches e.g. IT, comfortable seating, disability access etc.
Investigate alternative days and times for services and delivery methods.
Assess the suitability of “moth balling” the non-priority churches.
It was agreed that the terms of reference be finalised and emailed to Peter Burke d the Reverend Helen Phillips to determine their availability to carry out the asset review with an estimated cost and time required for the Review.
St Boniface toilets and kitchen upgrade:
An estimate to upgrade portions of the toilets and rails was $2,000.
It was agreed that the Parish Council support these alterations at a cost of $2,000 which is to be supplied from the Alma Warden Endowment.
The Kitchen upgrade plans are being finalised and a costing is expected shortly.
St Peter’s proposal:
The proposal is to investigate the potential for youth programs to use St Peter’s Hall.
It was agreed that Parish Council approves the use of St Peter’s Hall for Youth Activities, and that the Executive meet with Matt Hale from Williamstown to discuss the possible youth activities centred at St Peter’s Hall.
Olive Grove Settlement and CWMS installation: Awaiting Council approval for CWMS location.
CORRESPONDENCE:
From Ann Visser: her resignation from Parish Council.
It was agreed that an induction process be undertaken for new members of the Parish Council to provide information about their role and the governance structures within the Parish.
GOVERNANCE:
It was reported that the present structure of Parish Council is prolonging the divisions that exist with each location.
A paper was circulated on the structure of Parish Council with a list of approved significant projects. The bulk of the work is being undertaken by a few members and this needs to change, with the adoption of projects by others on Parish Council and the Parish.
In view of the criticism the Executive has received in working toward a sustainable Parish, it was felt other parishioners could be approached for support and assistance.
It was agreed that the Priest in Charge consider the composition of Parish Council with a view to obtaining the skills to achieve the goals of the Parish Council.
It was agreed that Parish Councilors indicate their interest in becoming a lead contact for any of the Parish projects underway and suggest other parishioners who may be able to assist.
ANNUAL VESTRY MEETING:
To be held on Sunday 30th March 2025 at St Boniface commencing with a service at 10 am.
It was agreed to hold a Parish Discussion on Sunday 23rd March 2025 commencing with a service at 10 am to discuss the significant projects underway in the Parish.
FINANCIAL REPORT: DECEMBER, 2024.
A report was tabled indicating the weekly income and expense averages for 2024.
Diocese Bookkeeping service: The Diocese is offering to undertake the bookkeeping of the Parish. The Treasurer has requested a copy of the Chart of Accounts to see how this service would report to Parish Council and the separation of the five centre costs within the Parish.
Insurance renewal:
High Risk activities have been removed from insurance cover.
It is the responsibility of the Parish Council to determine which groups are part of the church activities and which are third parties. Any groups considered part of the church must come under the authority of the Parish Council. It is recommended that the Parish Council note decisions of this nature in the meeting minutes for clarity.
A parishioner attending each group will need to be contacted to report to the Parish Council on the activity to ensure it is a PC responsibility.
Subcontractor and consultants: It is advisable to check that all insurances held by subcontractors and consultants utilised, including WC, public liability and professional indemnity are current and comply with any contractual arrangements.
This is a significant risk for the Parish as several Parish Councillors engage the services of contractors and there is no checking of insurances. A Parish Councillor will need to be appointed to ensure the insurances are checked, which may eliminate the services of contractors with no insurance. Cleaners may be included in this.
Once-off Hirers will now be able to access the site Anglicanhalls.com.au for free insurance. Insurance registration is mandatory. If the hall hire insurance is not registered on the website, then there is no cover.
This is also a risk for the Parish as there is no process or person allocated to monitor this situation.
Sale of alcohol is not covered by this insurance policy for anyone.
BUDGET 2025:
It was agreed to adopt a rolling budget for 2025 in view of the number of unknown matters under consideration:
Olive Grove sale – CWMS connection, Real estate fees and A. Davidson fees – subdivision.
DV Program arrangements for tenant contributions for rental.
Op Shop – relocation costs, honorarium review, lease arrangements resulting in water and council rate costs.
Cleaning costs at St Boniface and Holy Trinity to be reviewed
St Aidan’s project – Ongoing architect’s fees and development of a presentation to seek support for the DV program.
Asset review will involve a fee for service.
Mission support to be reviewed in view of the funds contributed to the DV program and the Hope 25 program.
The removal of the Op Shop carpet and relaying in St Hugh’s Hall at a cost of $1,000.
Holy Trinity exterior painting has been given priority. A carpenter is to review the timber work around the Church is to be inspected as it is in a poor condition.
St Peter’s Hall guttering and water redirection to be considered.
Holy Trinity boundary realignment costs.
Annual gutter cleaning in all centres
Angaston Rectory floor covering review
Electrical testing is to be carried out every 5 years.
Community Development Report:
The Co-ordinator has requested and been granted six months’ leave of absence to take up a position in the Northern Territory DV program.
Dayna Cropley has been appointed to fill this position for six months to ensure the service continues without a significant gap.
The hours have been increased to 25 hours of work per week in view of the Diocese recognition of the Missional work being undertaken by the Parish and the subsequent reduction in the cost of the Diocese Assessment.
The Department of Child Protection is seeking counsellors to assist them with child protection cases and the Barossa Anglicans can potentially assist on a fee for service basis.
Rotary has provided the DV Program with a grant of $6,000 for consumables.
Williamstown Community Garden Report
New signage has been provided for the Garden.
Maintenance
Submitted for St Peters:
Stiff church bell
Church guttering clean. Some gutter cleaning has been completed in the Parish and St Peters and St Boniface is to be undertaken shortly.
Poor quality candles to be addressed shortly.
2 organs at St Peter’s and one at Holy Trinity for removal. As there is little prospect of the organs being sold it was agreed to take them to a recycling depot.
WHS Report
Fire risk at Holy Trinity is being addressed.
Lyndoch Op Shop
Relocation has been successfully completed and reopening on January 13th, 2025.
Volunteer and staff acknowledgement is to be in the form of a wine and cheese evening.
The kitchen sink relocation has been completed at a cost of $200.
The carpet relocation to St Hugh’s Hall has been arranged at a cost of $1,000.
Lease arrangements are to be followed up with the Diocese and there are expected to be increased costs for water and rates, etc.
Next Meeting: February 19th, 2025, at 9.30 am
